Shared Device Best Practices

Shared devices for your employees are a great tool to help maintain safety and the security of employees and to monitor usage. Below are some recommendations on how to use shared devices in your facility.

Accessibility:

Tablets per user:

• Minimum of one device per 30 each user or one device per area.

Location of tablets

• Place devices in an accessible and visible place such as beside kiosks, close to an area's entrance or in a central area such as the lunch or break room.
• Place shared devices in a tool check out program to easily track usage and for the devices to be charged.

Battery

• Keep the device located near a plug.
• Invite your team to keep the device connected to the charger when it is not in use.

Maintenance:

Device Hygiene (COVID prevention):

• Place device in a protective case (and one that is easy to clean).
• Keep the devices in a controlled area with cleaning tools near.
• Add a reminder for users to clean the device before and after using them.
• Reduce device transportation. Keep it in a well defined area to keep control and reduce risk.
• Invite users to use a single tablet. Using multiple tablets and movement increases the safety risks.

Security:

IT requirements:

• Involve your IT department in the selection and purchase of your shared devices.

Device Security:

• Add a unique label or sticker to the device. This will allow you to easily identify shared devices and reduce the risk of them being stolen.
• Consider adding a device management system that allows you to track the device and control the configuration.

Data Security:

• Reduce functionality in the devices to allow users only to use what they need.
• Always connect the devices to a safe network.
• When used in poor connectivity environments, consider data plans to keep your users enabled. Rever is always available offline.

Updated on: 03/05/2024